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TCFP: How Do I Apply for a Grant?

This page outlines the process for completing and submitting a grant application under the Texas Clean Fleet Program (TCFP).
The latest grant application period has ended. Applications may no longer be submitted for funding consideration. Grant documents are provided for reference only.

Interested entities should review the Request for Grant Applications (RFGA) and TCFP Example Contract before completing and submitting the Application Forms.

Follow these steps:

STEP 1: Download and review copies of the RFGA and TCFP Example Contract.

  • TCFP Example Contract (PDF): The TCFP Example Contract contains the terms and conditions which are the legal criteria that an applicant must follow if awarded a grant under the TCFP.

STEP 2: Review the RFGA to determine if you meet the eligibility requirements under the TCFP.


STEP 3: Download the appropriate TCFP Application Forms.

  • All Applicants must download the Project Application Form (TCEQ-20556).
Project Application Form (TCEQ-20556)
Excel image PDF file

  • Applicants applying to replace on-road heavy-duty diesel vehicles with a GVWR greater than 8,500 lbs. should download the Heavy-Duty Supplemental Activity Application Form (TCEQ-20556a).
Heavy-Duty Supplemental Activity Application Form (TCEQ-20556a)
Excel image PDF file

  • Applicants applying to replace on-road light-duty diesel vehicles with a GVWR under 10,000 lbs should download the Light-Duty Supplemental Activity Application Form (TCEQ-20556b).
Light-Duty Supplemental Activity Application Form (TCEQ-20556b)
Excel image PDF file

  • Applicants applying to replace both on-road heavy-duty diesel vehicles and light-duty diesel vehicles should download both Supplemental Activity Application Forms (TCEQ-20556a and TCEQ-20556b).

If using Excel, each of the sections for the TCFP Application Forms is on an individual Excel worksheet within the Workbook. Use the tabs located at the bottom of the worksheet to access each form.

In order to print all the pages located in the workbook, please follow these directions:
(1) Click on “File” (2) Click on “Print” (3) Under the “Print What” section, select “Entire Workbook”

The TCEQ is committed to accessibility. If you would like to request a more accessible version of these documents, please contact the TERP program at 800-919-TERP (8377).


STEP 4: Download a copy of the W-9 Form.

The TCEQ requires applicants to complete the W-9 to certify their taxpayer identification number (TIN). The W-9 Form must be submitted with the Application Forms.


STEP 5: Complete the Application Forms using the instructions in Appendix D of the TCFP RFGA.

Applicants applying to replace heavy-duty vehicles must electronically complete and submit via regular or express mail two (2) original copies (signed in blue ink) of the following documents in order to be considered for eligibility:


Applicants applying to replace light-duty vehicles must electronically complete and submit via regular or express mail two (2) original copies (signed in blue ink) of the following documents in order to be considered for eligibility:


Applicants applying to replace both heavy-duty and light-duty vehicles must electronically complete and submit via regular or express mail two (2) original copies (signed in blue ink) of the following documents in order to be considered for eligibility:


Application forms submitted electronically will not be accepted. Completed Application Forms should be submitted via regular or express mail to:

Regular Mail
Texas Commission on Environmental Quality
Air Quality Division
Implementation Grants Section (TCFP), MC 204
P.O. Box 13087
Austin, TX 78711-3087

Express Mail
Texas Commission on Environmental Quality
Air Quality Division
Implementation Grants Section (TCFP), MC-204
12100 Park 35 Circle, Bldg. F
Austin, TX 78753


STEP 6 (Optional): Complete the Emissions Reduction Calculator using the information provided in Appendix A of the TCFP RFGA.

Applications will be selected for funding on a competitive basis. A primary selection factor will be the amount of NOx emissions reductions projected to be achieved in the eligible counties by replacing existing on-road diesel vehicles with eligible hybrid or alternative fuel vehicles. The methodology and information that the TCEQ will use to calculate the NOx emissions reductions for each project are provided in Appendix A. Directions are also provided to assist applicants in calculating the NOx emissions reductions. For your convenience, an electronic calculator for each replacement type has been provided below.

NOTE: Applicants are not required to perform calculations in order to apply for a grant.


Replacement Activity Calculators
Replacement of Heavy-Duty Vehicles Excel
Replacement of Light-Duty Vehicles Excel

In order to use the electronic calculator, please follow these directions:
(1) Download the appropriate calculator and save to your computer. (2) Open the Calculator saved to your computer. (3) Click on the blue hyperlink titled “OR-1” on the summary worksheet. (4) Enter the requested information using Appendix A as a guide. (5) Repeat steps 3 & 4 for each vehicle being replaced in the application. Continue entering information for “OR-2,” “OR-3,” etc. (6) Arrive at the amount of NOx emissions reductions projected to be achieved in the eligible counties by replacing existing on-road diesel vehicles with eligible hybrid or alternative fuel vehicles.


Questions on obtaining the RFGA and TCFP Example Contract, determining the eligibility of a project, or completing and submitting applications? Contact TERP staff to discuss.


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Contact Information:

Gloria Lyall
512-239-3602