Notify Us of Changes

Buying

Before you purchase something different than what is in your contract, we recommend that you submit an Equipment/Vehicle Inquiry Form (TCEQ-20993) to ensure the items you wish to purchase are eligible under your grant contract. See Buy Your Replacement Vehicles or Equipment for more details about purchasing.

Selling

If you have an active contract, you must contact TCEQ before you sell your grant-funded vehicle or equipment.

• If you plan to sell your vehicle or equipment and drop out of the grant program, we will calculate the amount of money that you will need to return.
• TCEQ may allow you to sell your vehicle or equipment to another person or business that is willing to take over your contract requirements. You must notify TCEQ and get approval for the person or business buying your vehicle or equipment. If the sale is approved, TCEQ will send out a “three-way contract agreement.” All parties must sign, agreeing to the transaction and the contractual requirements.

Exchanging

Before you exchange your vehicle or equipment for a new one, you must receive written approval. Please complete the Contract Change Request Form (TCEQ-20836).

It is important that you operate in the area(s) for the percentage of time that is listed in your contract. If you need to change an area or the percentage of time that you operate in an area, please contact TCEQ to discuss your needs. If you are not operating in area as required, you may be required to return a portion of grant funds. Contact us at TERP-Monitoring@tceq.texas.gov or 512-239-0578 to discuss your options.

If your authorized official or designated project representative changes, you must notify us. Please also notify us if any contact information changes for either authorized representative. Complete the Contract Change Request Form (TCEQ-20836) to notify us of these changes.

If business ownership changes, you must notify TCEQ. Complete the Contract Change Request Form (TCEQ-20836) and submit it to TERP_Revise@tceq.texas.gov.

• If the other entity agrees to own and operate the grant equipment throughout the remaining term of the activity life, TCEQ may approve assignment of the contract and send out a “three-way contract agreement”. All parties must sign, agreeing to the transaction and the contractual requirements.
• If TCEQ does not allow the assignment or the other entity does not agree to the assignment, TCEQ will require you to return a portion of the grant funds.

You are obligated to operate the grant equipment throughout the activity life. If you are not able to make payments or the equipment is repossessed, contact TCEQ promptly. You may be required to return some or all of the grant funds. Contact us at TERP-Monitoring@tceq.texas.gov or 512-239-0578 to discuss your options.

If you are unable to work for a brief period (up to 2 months), the issue can be documented on your annual Usage Report. Indicate what caused the inability to work and how long you were unable to work.

If you are not able to work for an extended period of time, you should contact the Compliance Section at TERP-Monitoring@tceq.texas.gov or 512-239-0578 to discuss options.

If you decide not to purchase one or more of the vehicles or equipment in your contract, this will affect your grant contract, and you must notify us. Complete the Contract Change Request Form (TCEQ-20836) and submit it to TERP_Revise@tceq.texas.gov.