How to Request Reimbursement

Is the equipment you want to purchase different than what is listed in your contract? Speed up your reimbursement by letting us know now! Contact us to make a change.

• Are you ready to request reimbursement? All of the following must have been completed:
  
  • Grant Financial Forms:
    
    • Reimbursement Forms
    • Reimbursement Mailing and Delivery Instructions
    • Reimbursement Picture Requirements
    • Disposition Forms
  • Reimbursement and Disposition Publications
  • Grant Documents
  • Application for Texas Identification Number (AP-152 Form)
  • Texas Department of Motor Vehicles - Application for Vehicle Salvage Title or Non-repairable Vehicle Title (VTR-441 Form)

   

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  Grant Financial Forms

   

  Request for Reimbursement, Assignment of Payment, and Vehicle/Equipment/Engine Disposition Forms

   

  Reimbursement Forms:

  Reimbursement Instructions For All Grant Programs	Excel	PDF
  Mailing and Delivery Instructions
  Photo Requirements

  
  
  

  Reimbursement Forms for ERIG, Clean Fleet, Rebate, and Drayage Programs	Excel	PDF
  Instructions & Forms for ALL Contract Years - Form 20790 (Revised 5/15/2017)
  Additional Form 2a (Replacements) - Form 20791 (Revised 5/18/2017)
  Additional Form 2b (Repowers) - Form 20792 (Revised 5/18/2017)
  Additional Form 2c (Infrastructure) - Form 20801 (Revised 09/14/2017)

   

  Texas Natural Gas Vehicle Grant Program (TNGVGP)	Excel	PDF
  For ALL Contract Years (582-14/15-XXXXX-0838) (Revised 1/01/17)

   

  Reimbursement Forms for Texas Clean School Bus Program	Excel	PDF
  For ALL Contract Years - FORM 20806 (Revised 2/26/18)

  Disposition Forms:

   

  Disposition Forms for the Emissions Reduction Incentive Grant (ERIG), Rebate Grants, and Clean Fleet Programs	Excel	PDF
  Replacement and Repower Activities

   

  Disposition Forms for the Texas Natural Gas Vehicle Grant Program (TNGVGP)	Excel	PDF
  All Activities	--

   

  The TCEQ is committed to accessibility. If you would like to request a more accessible version of these documents, please contact the TERP program at 800-919-TERP (8377).

   

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  TERP Reimbursement and Disposition Publications:

   

  • I Just Received A Grant - Now What? (RG-464): A step-by-step workbook for recipients of TERP grants explaining what their grant requires of them.

  NOTE TO GRANTEE: Please be advised that the Mailing Address provided in this publication on pages 4, 5 and 14 is INCORRECT. The CORRECT Mailing address, as indicated on pages 16 and 28-29 is: TERP Reimbursement (or TERP Disposition) Implementation Grants Section, MC 204 Air Quality Division Texas Commission on Environmental Quality PO Box 13087 Austin, TX 78711-3087 We apologize for the error and the inconvenience. Thank you for your understanding.

  • Reimbursement and Disposition Workshop Presentation (PDF)

   

   

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  Grant Documents:

   

  • EPA Memorandum 1A
  • Project Status and Completion Report (if requested by TCEQ) PDF Excel
  • TCEQ Allowable Expenditures Guidelines (PDF)
  • Uniform Grant and Contract Management Standards (UGMS) 
  • Example Cost or Price Summary Form (EPA 5700-41) (PDF)
    Any noncompetitive procurement of goods and services should be supported by a written cost or price analysis to help show that the cost or price was reasonable. This analysis does not need to be submitted with the application, but must be kept on file for review. EPA Form 5700-41 is provided as an example. You do not need to use this form, but your analysis should include similar information.

   

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