How to Request Reimbursement
COVID-19 Update
TCEQ offices are currently closed to the public. However, Requests for Reimbursement (RFR) can be emailed to terp@tceq.texas.gov or mailed to the following addresses:Regular Post Delivery
Texas Commission on Environmental Quality
Air Grants Division
MC-204, ATTN: Reimbursement
P.O. Box 13087
Austin, TX 78711-3087
Express Delivery
Texas Commission on Environmental Quality
Air Grants Division
MC-204, ATTN: Reimbursement
12100 Park 35 Circle, Bldg. F
Austin, TX 78753
Due to COVID-19, TERP staff members are currently working remotely. We are working as quickly as possible to ensure timely payment. However, there may be delays due to factors outside of our control. Rest assured, we are doing everything we can. Please email terp@tceq.texas.gov to receive the fastest service, as we are not in the office to answer phones.
Is the equipment you want to purchase different than what is listed in your contract? Speed up your reimbursement by letting us know now! Contact us to make a change.
- Are you ready to request reimbursement? All of the following must have been completed:
- Grant Financial Forms:
- Reimbursement and Disposition Publications
- Grant Documents
- Application for Texas Identification Number (AP-152 Form)
- Texas Department of Motor Vehicles - Application for Vehicle Salvage Title or Non-repairable Vehicle Title (VTR-441 Form)
Grant Financial Forms
Request for Reimbursement, Assignment of Payment, and Vehicle/Equipment/Engine Disposition FormsReimbursement Forms:
Reimbursement Forms for ERIG, Rebate, Clean Fleet, Clean School Bus, Drayage, Sea Port and Rail Yard, and Texas Natural Gas Vehicle Grant Program 
PDF RFR Form for ERIG, Rebate, Clean Fleet, Clean School Bus, Drayage, Sea Port and Rail Yard, and Texas Natural Gas Vehicle Grants Program (Revised 01/25/18) 
Additional Activity Detail Tables for ERIG, Rebate, Clean Fleet, Drayage, Sea Port and Rail Yard, and Texas Natural Gas Vehicle Grants Programs - Replacement Projects (Revised 01/25/18) Disposition Forms:
Disposition Forms for the Emissions Reduction Incentive Grant (ERIG), Rebate Grants, and Clean Fleet Programs Excel PDF Replacement and Repower Activities 
Disposition Forms for the Texas Natural Gas Vehicle Grant Program (TNGVGP) Excel PDF All Activities -- The TCEQ is committed to accessibility. If you would like to request a more accessible version of these documents, please contact the TERP program at 800-919-TERP (8377).
TERP Reimbursement and Disposition Publications:
- I Just Received A Grant - Now What? (RG-464): A step-by-step workbook for recipients of TERP grants explaining what their grant requires of them. Note: Disposition information has changed, and the publication is in the process of being updated. Please contact the Monitoring Team at terp_monitoring_team@tceq.texas.gov or 512-239-0578 if you have questions about the updated disposition process.
Grant Documents:
- EPA Memorandum 1A
- Project Status and Completion Report (if requested by TCEQ) PDF Excel
- TCEQ Allowable Expenditures Guidelines (PDF)
- Uniform Grant and Contract Management Standards (UGMS)
- Example Cost or Price Summary Form (EPA 5700-41) (PDF)
Any noncompetitive procurement of goods and services should be supported by a written cost or price analysis to help show that the cost or price was reasonable. This analysis does not need to be submitted with the application, but must be kept on file for review. EPA Form 5700-41 is provided as an example. You do not need to use this form, but your analysis should include similar information.
- Grant Financial Forms: