How to Request Reimbursement

Is the equipment you want to purchase different than what is listed in your contract? Speed up your reimbursement by letting us know now! Contact us to make a change.

• Are you ready to request reimbursement? All of the following must have been completed:
  
  • Grant Financial Forms:
    
    • Reimbursement Forms
    • Disposition Forms
  • Reimbursement and Disposition Publications
  • Grant Documents
  • Application for Texas Identification Number (AP-152 Form)
  • Texas Department of Motor Vehicles - Application for Vehicle Salvage Title or Non-repairable Vehicle Title (VTR-441 Form)

   

  ---

   

  Grant Financial Forms

  Request for Reimbursement, Assignment of Payment, and Vehicle/Equipment/Engine Disposition Forms

  Reimbursement Forms:

  Reimbursement Forms for ERIG, Rebate, Clean Fleet, Clean School Bus, Drayage, Sea Port and Rail Yard, and Texas Natural Gas Vehicle Grant Program	PDF
  RFR Form for ERIG, Rebate, Clean Fleet, Clean School Bus, Drayage, Sea Port and Rail Yard, and Texas Natural Gas Vehicle Grants Program (Revised 01/25/18)
  Additional Activity Detail Tables for ERIG, Rebate, Clean Fleet, Drayage, Sea Port and Rail Yard, and Texas Natural Gas Vehicle Grants Programs - Replacement Projects (Revised 01/25/18)

   

  Disposition Forms:

  Disposition Forms for the Emissions Reduction Incentive Grant (ERIG), Rebate Grants, and Clean Fleet Programs	Excel	PDF
  Replacement and Repower Activities

  Disposition Forms for the Texas Natural Gas Vehicle Grant Program (TNGVGP)	Excel	PDF
  All Activities	--

   

  The TCEQ is committed to accessibility. If you would like to request a more accessible version of these documents, please contact the TERP program at 800-919-TERP (8377).

   

  Return to top

   

  TERP Reimbursement and Disposition Publications:

   

  • I Just Received A Grant - Now What? (RG-464): A step-by-step workbook for recipients of TERP grants explaining what their grant requires of them.

  NOTE TO GRANTEE: Please be advised that the Mailing Address provided in this publication on pages 4, 5 and 14 is INCORRECT. The CORRECT Mailing address, as indicated on pages 16 and 28-29 is: TERP Reimbursement (or TERP Disposition) Implementation Grants Section, MC 204 Air Quality Division Texas Commission on Environmental Quality PO Box 13087 Austin, TX 78711-3087 We apologize for the error and the inconvenience. Thank you for your understanding.

  • Reimbursement and Disposition Workshop Presentation (PDF)

   

   

  Return to top

   

  Grant Documents:

   

  • EPA Memorandum 1A
  • Project Status and Completion Report (if requested by TCEQ) PDF Excel
  • TCEQ Allowable Expenditures Guidelines (PDF)
  • Uniform Grant and Contract Management Standards (UGMS) 
  • Example Cost or Price Summary Form (EPA 5700-41) (PDF)
    Any noncompetitive procurement of goods and services should be supported by a written cost or price analysis to help show that the cost or price was reasonable. This analysis does not need to be submitted with the application, but must be kept on file for review. EPA Form 5700-41 is provided as an example. You do not need to use this form, but your analysis should include similar information.

   

  Return to top