Questions or Comments: terp-dispo@tceq.texas.gov
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Disposition Requirements

Your grant contract requires you to dispose of your equipment within 90 days of reimbursement. We are here to help! Here is what you need to know.

How to Complete Disposition of Your Equipment

The following grant programs have disposition requirements:

Complete the disposition form applicable to your project type:

  • Replacement: Use form 3a (page 3 of the disposition form)
  • Repower: Use form 3b (page 4 of the disposition form)
Replacement, repower, and approved permanent removal from North America require different forms. Be sure to complete the appropriate form:
  • Replacement: Use form A (page 3 of the disposition form)
  • Repower: Use form B (page 4 of the disposition form)
  • Approved permanent removal from North America: Use form C (page 5 of the disposition form)

You must take new photos to submit with your disposition form. You cannot submit the same photos that you used in the original grant application.

Grantees must submit photos of both sides of the engine block of the old equipment.

Before Photo On-Road Right
Before Photo, Right Side of Equipment
Before Photo On-Road Left
Before Photo, Left Side of Engine
Before Photo On-Road Frame
Before Photo, with Frame Rails Uncut
Before Photo Non-Road Left
Before Photo, Left Side of Equipment
Before Photo Non-Road Right
Before Photo, Right Side of Engine
Before Photo Non-Road Frame
Before Photo, with Frame Rails Uncut

Option 1: Complete disposition yourself

You, the grantee, are responsible for completing the disposition of the equipment. Keep your old equipment until the program approves its disposition!

Option 2: Have your equipment destroyed by a third party

If your old equipment is destroyed at a salvage or recycling company, you are still responsible for making sure that the destruction complies with program requirements.

Destroy your old equipment by cutting a 3-inch or larger hole in the engine block on both sides and cutting both frame rails in half. For a tractor that has no frame, cut both sides of the front axles. As an alternative, you may completely crush the equipment and engine.

Some less commonly replaced equipment, like excavators, may have special circumstances that we can accommodate. Please contact the Monitoring Team if you have any questions.

Destroy your old engine by cutting a 3-inch or larger hole in the engine block on both sides, completely crushing the engine, or sending the old engine to a remanufacturing facility. The facility must be operated or authorized by the original engine manufacturer to remanufacture the engine.

Grantees must submit the following photos after destruction:

  • Both sides of the equipment, showing the entire piece of equipment in the photos
  • Both frame rails completely cut in half
  • The whole engine block with a 3-inch hole or larger cut on both sides that cannot be repaired

We recommend that you spray paint the cut areas to make them as clearly visible as possible in your photos.

Grantees are required to submit photos of the whole engine block with a 3-inch hole or larger cut on both sides that cannot be repaired.

If you send the old engine to a remanufacturing facility, you must submit documentation from the facility that validates receipt of the old engine and indicates its I.D. number. The facility must be operated or authorized by the original engine manufacturer to remanufacture the engine.

We recommend that you spray paint the cut areas to make them as clearly visible as possible in your photos.

After Photo Destroyed Vehicle with Frame Rails Cut
After Photo, Destroyed Vehicle with Frame Rails Cut
After Photo Engine Block with Hole 3 Inches or Larger
After Photo, Engine Block with Hole 3 Inches or Larger
After Photo Destroyed Equipment with Frame Rails Cut
After Photo, Destroyed Equipment with Frame Rails Cut
After Photo Engine Block with Hole in One Side
After Photo, Engine Block with Hole in One Side
After Photo with Frame Rail Cut
After Photo, with Frame Rail Cut

For on-road vehicles, grantees must apply for a Nonrepairable Vehicle Title (Form VTR-441)Exit the TCEQ through the Texas Department of Motor Vehicles and submit the Nonrepairable Vehicle Title to TCEQ.

You must check the Nonrepairable Vehicle Title option at the top of the form.

Grantees must submit the following items in order to fulfill disposition requirements. Please review steps 1 through 5 on this webpage for detailed requirements for each piece of documentation.

  • Disposition form, completed and signed
  • Photos before destruction
  • Photos after destruction
  • Written document from a salvage company (if applicable)
  • Nonrepairable vehicle title (on-road vehicles only)
  • Validation from a remanufacturing facility (if applicable)

You may submit items by email to terp-dispo@tceq.texas.gov or by mail to one of the addresses below:

Regular Post Delivery
Texas Commission on Environmental Quality
Air Grants Division
Monitoring & Fiscal Section, MC-204
P.O. Box 13087
Austin, TX 78711-3087

Express Delivery
Texas Commission on Environmental Quality
Air Grants Division
Monitoring & Fiscal Section, MC-204
12100 Park 35 Circle
Building F, 1st Floor, Room 1301
Austin, TX 78753