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Pollution Prevention Reporting: Online Data Submission, Updating, and Availability

Instructions on how to use the State of Texas Environmental Electronic Reporting System (STEERS) to submit an online P2 Annual Progress Report, edit the P2 Contact, view past APR submissions, and troubleshoot common errors.

  • Go to STEERS.
  • Click on “create a new account” under the "I need" section directly below the login button.
  • This will take you to the "Welcome to the Online STEERS Participation Agreement" page.

For help creating a STEERS account, access STEERS Help or click on the "Help" button at the top of the "Welcome to the Online STEERS Participation Agreement" page.

TCEQ creates a P2 ID after approving a facility’s first Executive Summary. If you don’t know your P2 ID, you can find it by searching for your facility in Central Registry or by contacting the P2 program staff.

Add or Register a P2 ID to your STEERS Account

  1. Log in to STEERS
  2. Click “My Account”
  3. In the STEERS Access dropdown menu, find “Pollution Prevention Planning (P2PLAN)”
    1. Once selected in drop down menu, click “Go”
  4. Fill out the Add New P2PLAN IDs section:
    1. Select your role: If you are the one that will be submitting APRs, then choose the “P2 Plan Sign and Submit” option.
    2. Complete the rest of the page.
    3. At the bottom of the page (P2PLAN IDs to Add): enter your P2 ID(s) into the box. Be sure to include the letter “P” followed by the numbers (PXXXXX).
  5. Once the page is completed, click “Add IDs”.
  6. Your facility should appear on the next page. If this is the correct facility, choose “Confirm Add”.
  7. If your account says “Probation” that just means you need to complete the STEERS Participation Agreement.*This is needed every time a program ID is added to your STEERS account.
  8. To complete your STEERS Participation Agreement (SPA):
    1. Click on “Account Summary” on top right.
    2. From the account summary, click “E-sign SPA” on top right.
    3. E-Sign the SPA (you will be routed to a confirmation page once complete).

  • You can submit the P2 Annual Progress Report (APR) online through STEERS during the online reporting period May 15 - July 1.
    • Outside of this reporting window, you can use STEERS to edit your P2 contacts and to view past APR submissions.
  • You can only submit APRs covering the current reporting year (previous calendar year).
    • o APRs covering previous reporting periods (years before the previous calendar year) must be submitted using the paper APR Form.

All P2 facilities have been assigned a P2 program ID that can be found in Central Registry. To submit an online APR, you must have a STEERS account, and you must have registered the facility's P2 ID (PNumber).

Once you have created a STEERS account and/or registered the facility's P2 ID:

  1. Log into your STEERS account.
  2. Select “Pollution Prevention Planning”(P2PLAN) from the Reporting Program Area drop-down menu.
  3. Click on “Go”.
  4. On the Select Facility page, click on the “P2 ID” for the reporting facility.
  5. Review all the Facility Information for accuracy. This is all information stored in TCEQ Central Registry. To update or change this information please contact TCEQ Central Registry at 512-239-5175 or submit a Core Data Form.
  6. Click on the “Add APR” button located at the top of the “Facility Information” page.
  7. This will bring you to the “Annual Progress Report Information” page. STEERS will automatically fill the fields with the data from the most recent, saved APR for the facility. This includes data from a previously submitted APR covering the current reporting year.

    Data from a previously saved working copy of the APR will be used to fill these fields, even if you have not officially submitted the APR using your STEERS password.

  8. Make all changes that are appropriate, including deleting or replacing any values not being reported as results for the current reporting year:
    1. Projected Amount for Goal Year box:
      1. All required fields in the Projected Amounts for Goal Year box must have a numeric value. Leaving the field blank or entering NA will not be accepted.
      2. Required fields are determined based on whether the facility has each type of ID.

      Example: A facility that is an active TRI reporter but does not have a Solid Hazardous Waste ID is only required to complete the TRI fields of this box.

      If your facility is considered both an active hazardous waste generator and an active TRI Form R reporter, all six of the fields in the Projected Amounts for Goal Year box are required.

    2. Source Reduction Activities box:
      1. Edit or delete any values that are not appropriate results for the previous reporting year.

      If all fields in the top half of the box are left blank or reported as zero, you must leave a comment regarding why no progress in P2 projects has been achieved in the “NOTE” field.

  9. When you have completed all the required fields, click on the “Review” button at the bottom of the page.
    1. If you do not want to complete the APR submission, click “Cancel” at the bottom of the page.
  10. The “Review Annual Progress Report Information” page lets you review all the entered APR information.
    1. If you need to make further adjustments, click on the “Edit” button at the bottom of the page.
    2. If you are satisfied with the information, click on the “Save” button at the bottom of the page.

      Once you click on the “Save” button, your data is saved as a working copy but HAS NOT been submitted to TCEQ. If you do not wish to submit the APR at this time you may click on the “Do Not Submit” button at the bottom of the page. You can then return later and edit the information or submit the APR.

  11. This brings you to the “Confirmation Record Send to TCEQ” page. To submit your APR to TCEQ, enter your STEERS password into the “Password” field at the bottom of the page.
  12. Click on the “Confirm Submit” button located next to the “Password” field.
  13. This will bring you to the confirmation page. You may print a copy of the submitted APR for your records by clicking on the “Print” button at the bottom of the page. You should also receive a confirmation email.

    Please note: Read your confirmation email carefully. If there was an error in the submission of your APR, you will receive an email that states:

    “Your P2Plan Annual Progress Report has been submitted to the TCEQ but an error occurred during submittal to the p2plan database. P2 Program Area has been notified.”

    If this occurs, see the “Common Error Messages” section of this page. If you need further assistance, contact the P2 program staff.

If you want to revise an APR you submitted, or if you submitted it in error, you need to delete the existing record. Follow the first 10 steps listed under the "Submitting a new APR" section of this page. You will receive the following error message:

“This record already has been submitted to TCEQ. If you wish to update the Annual Progress Report for the reporting year, you must delete record and reenter and resubmit.”

Click on the “Delete” button at the bottom of the page.

  • If you choose to delete a previously submitted APR, you will be directed back to the “Annual Progress Report Information” page and will need to re-enter your data.
  • If you do not wish to change any of the previously entered information, click on the “Cancel” button at the bottom of the page.

For minor adjustments, or if you do not want to use STEERS to make the updates, contact the P2 program staff for assistance.

You can only revise the APR for the current reporting year. APRs from previous reporting years are not available for revision.

Below are the most common error messages you may encounter while entering an Annual Progress Report through STEERS, what they mean, and when to contact the P2 program staff for further assistance:

"No Executive Summary record on file. No APR data available."

  • No P2 Plan Executive Summary is on record for this facility. An Executive Summary that covers the reporting year must be on file with TCEQ before APR data can be accepted in STEERS.
  • Contact the P2 program staff if:
    • You believe there should be an Executive Summary on file for the facility.
    • You believe that you have received this message in error.
    • You need to determine what steps are needed to come into compliance with the P2 rules.

"We're sorry but you need a new Executive Summary before you can enter the next APR."

  • The most recent Executive Summary on file with TCEQ does not cover the reporting year A revised Executive Summary is required before APR data can be accepted by the P2 program.
  • Contact the P2 program staff
    • You believe there should be an Executive Summary, covering the current reporting year, on file for the facility.
    • You believe that you have received this message in error.
    • You need to determine what steps are needed to come into compliance with the P2 rules.

"Annual progress report is not in file. Please add new report."

  • No previous APR has been submitted for this facility. Therefore, no data is available to automatically fill the “Annual Progress Report Information” page fields.
  • Continue to enter your current data in the required fields.
  • Contact the P2 program staff if:
    • You believe there should be previous APRs on file.
    • You believe that you have received this message in error.

"HW Goal 5th Year Projection, HW Goal Total SR, and HW Goal WM Percent are required fields"

  • TCEQ’s P2 Program considers the facility to be an active hazardous waste generator. These fields are required to have a numeric value. Leaving the field blank or entering “NA” is not accepted.
  • Contact the P2 program staff if your facility does not have a Solid Waste Registration (SWR) ID, or has inactivated/closed SWR.

"TRI Goal 5th Year Projection, TRI Goal Total SR and TRI Goal WM Percent are required fields."

  • TCEQ’s P2 Program considers the facility to be an active TRI Form R reporter. These fields are required to have a numeric value. Leaving the field blank or entering “NA” is not accepted.
  • Contact the P2 program staff if your facility does not have a Toxics Release Inventory (TRI) ID, or no longer reports on TRI Form R.

If your facility is both an active hazardous waste generator and an active TRI Form R reporter, all six of the above noted fields in the “Projected Amounts for Goal Year” box are required.

“This record already has been submitted to TCEQ. If you wish to update the Annual Progress Report for the reporting year, you must delete record and reenter and resubmit.”

  • An APR, covering the current reporting year, has already been submitted. If you want to make changes to the submitted information, you will need to delete the existing record. Click on the Delete button at the bottom of the page.
    • If you choose to delete a previously submitted APR, you will be directed back to the “Annual Progress Report Information” page and will need to re-enter your data.
  • If you do not wish to change any of the previously entered information, click on the “Cancel” button at the bottom of the page.
  • Contact the P2 program staff if:

“Your P2Plan Annual Progress Report has been submitted to the TCEQ but an error occurred during submittal to the p2plan database. P2 Program Area has been notified.”

  • Your APR has been submitted to TCEQ but has not been uploaded to the P2 database. P2 Program staff will be notified and will get your information and manually enter it into the P2 database.
  • Contact the P2 program staff if you have any questions.

If the changes to the P2 contact are extensive (Example: Name, Mailing Address, Phone number, and Email) please Contact the P2 program staff or contact TCEQ’s Central Registry at 512-239-5175 or submit a Core Data Form.

The P2 Contact can be edited at any time through STEERS after you have created a STEERS account and registered the facility's P2 ID:

  1. Log into your STEERS account.
  2. Select “Pollution Prevention Planning (P2PLAN)” from the “Reporting Program Area” drop-down menu.
  3. Click on “Go”.
  4. On the “Select Facility” page, click on the P2 ID for the reporting facility.
  5. Review all the Facility Information for accuracy. This information is stored in TCEQ’s Central Registry. To update or change this information, contact TCEQ’s Central Registry at 512-239-5175 or submit a Core Data Form.
  6. Click on the “Contacts” button located at the top of the "Facility Information" page.
  7. The P2 Contact Information page displays the current P2 Primary Contact. Click on the “Edit” button located at the bottom of the "Primary Contact" box.

    Due to errors during conversion to the new P2 database, some facilities may appear to have more than one current Primary Contact. To correct this issue, you may either contact TCEQ Central Registry or contact the P2 program staff.

  8. This opens the "Edit Contact Information" page. Make all the necessary adjustments to the contact information.
  9. Once you have completed the edits click on either the “Save” button or the "Save and Submit" button located at the bottom of the page.
    1. If you need to make further adjustments, click on the “Save” ” button at the bottom of the page. This will take you back to the "P2 Contact Information" page.

      The changes you made will be saved but not submitted to TCEQ. To submit your changes, you will need to follow Steps 8 and 9b, then skip to Step 12.

    2. If you are satisfied with the information, click on “Save and Submit” at the bottom of the page.
  10. After you click on “Save and Submit”, it will open the "Submit Contact Information" page. Review all the information for accuracy.
  11. If you need to make an edit, click on the “Do Not Submit” button located at the bottom of the page. This will take you back to the "P2 Contact Information" page.

    The changes you have made will be saved but not submitted to TCEQ. To submit your changes, you will need to follow Steps 8 and 9b above, then skip to Step 12.

  12. To submit the data, enter your STEERS password in the "Password" field located at the bottom of the page and click on the “Confirm Submit” button.
  13. You will see a confirmation page as well as receive a confirmation email.

    Additional edits to the P2 contact information cannot be made until these changes appear in the official TCEQ data. This should occur within 24 hours. If the information is not processed within 48 hours, please contact the P2 program staff.

You can view Previous APRs in STEERS at any time. P2 Plan Executive Summaries are not available online.

View past APRs:

  1. Log into your STEERS account.
  2. Select “Pollution Prevention Planning (P2PLAN)” from the “Reporting Program Area” drop-down menu.
  3. Click on “Go”.
  4. On the “Select Facility” page, click on the “P2 ID for the reporting facility”.
  5. Review all the Facility Information for accuracy. This information is stored in TCEQ’s Central Registry. To update or change this information please contact TCEQ’s Central Registry at 512-239-5175 or submit a Core Data Form.
  6. Click on the “View Past APR” button located at the top of the "Facility Information" page. This will bring you to the "View Past Annual Progress Report" page.

    Please note: The steps above will automatically display the most recently submitted APR, including one submitted for the current reporting year. To view a previously submitted APR, continue with steps 7-9 below. To print the most current APR, skip to step 10.

  7. Click on the “Report Year” drop-down menu, located in the "APR Data" box. You will see a list of all the reporting years for which APRs are available for the facility.
  8. Select the reporting year.
  9. Click on the “Select” button located next to the "Report Year" drop-down menu.
  10. To print the APR, click on the “Print” button located at the bottom of the page.
  11. To go back to the "Facility Information" page, click on the “Cancel” button also located at the bottom of the page.

You can also submit Annual Progress Reports by mail or email, instead of through STEERS.

Need Help?

For questions and assistance, contact us by phone at 512-239-0010 or e-mail at p2@tceq.texas.gov.