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Forms, Instructions, and Guidance for Surface Water Monthly Operating Reports (SWMOR)

Each public water system that treats surface water or ground water under the influence of surface water, must submit monthly water treatment data to the TCEQ on a customized SWMOR. This page includes the SWMOR and how to complete the form.

Combined SWMOR Excel Form, Instructions, and Total Organic Carbon

NEW Systems must begin using the Combined SWMOR Form TCEQ-00105 as soon as possible but no later than the January 2025 monitoring period due to TCEQ February 10, 2025. The Combined SWMOR replaces all previous versions of the SWMOR. All plants that treat surface water or groundwater under the direct influence of surface water (GUI) must use this new version of the SWMOR, which is an Excel workbook/spreadsheet, to submit their monthly results.

When a membrane plant submits their first Combined SWMOR, it must include a completed Membrane Plant SWMOR-ALT (Rev. 10-01-20) First Submittal Certification and Verification Form (TCEQ-20889). This form states your facility reported the lowest pressure during each direct integrity test (DIT) and must include verification data. If you submitted a Membrane Plant SWMOR-ALT (Rev. 10-01-20) First Submittal Certification and Verification Form with a previous SWMOR-Alt, you do not have to submit it again.

The Combined SWMOR can be customized for all types of TCEQ approved conventional and alternative surface water treatment technologies. All plants that use membranes to remove pathogens must use the Combined SWMOR. Systems that use the SWMOR-ALT (Rev. 10-01-20) must transition to the Combined SWMOR. The Combined SWMOR will replace the SWMOR2, SWMOR-Alt and form numbers 00102-C, 00102-D, 00103, 10276, 10277, and 10278; revision date April 2024. 

Instructions to customize, complete, and submit the Combined SWMOR are in RG-211 Surface Water Treatment Plant Requirements for Monthly Reporting and Public Notification. NEW Video instructions can be found at Instructions for the Combined Surface Water Monthly Operating Report (SWMOR). It is critical that you customize the SWMOR correctly to stay in compliance with the TCEQ requirements. RG-211 also includes instructions to complete filter studies and assessments and other required reports.

Total Organic Carbon (TOC) Guidance

Testing requirements for TOC are in RG-379 Total Organic Carbon (TOC) Guidance Manual. This must be reported in the Combined SWMOR form for plants that include conventional sedimentation or clarification as a unit process.

Alternative Technology - LT2

Alternate technology is defined by the Long Term 2 Surface Water Treatment Rule (LT2) . The LT2 allows systems to receive credit for treatment that is not considered conventional, also called alternative technology. Conventional treatment includes coagulation, flocculation, sedimentation, media filtration, and disinfection using chlorine or chloramine. Under LT2, some treatment plants are required to use alternative technology based on the bin class.

Alternative technologies include membrane filtration, disinfection using ozone or chlorine dioxide, pre-filtration, bag and cartridge filtration, enhanced individual filter-effluent turbidity, and second-stage filtration. Each alternative technology has a separate worksheet in the Combined SWMOR. Although any surface water treatment plant can get permission to use alternative technologies, the LT2 requires certain groups of plants to use at least one of them. Find the group your plant is assigned for implementing the LT2 at LT2 Surface Water Treatment Rule or by emailing LT2@tceq.texas.gov.  

When a membrane plant submits their first Combined SWMOR, it must include a completed Membrane Plant SWMOR-ALT (Rev. 10-01-20) First Submittal Certification and Verification Form (TCEQ-20889). This form states your facility reported the lowest pressure during each direct integrity test (DIT) and must include verification data. Systems must begin using the Combined SWMOR as soon as possible but no later than the January 2025 monitoring period due to TCEQ February 10, 2025. If you submitted a Membrane Plant SWMOR-ALT (Rev. 10-01-20) First Submittal Certification and Verification Form with a previous SWMOR-Alt, you do not have to submit it again.

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Worksheets and Guidance for Alternative Technology

All surface water treatment plants that use alternative technology must complete the LT2 Summary worksheet and the worksheet that corresponds to the technology that is used to receive Cryptosporidium inactivation or removal credit from TCEQ. These worksheets are present in your SWMOR. Specific instructions and information for each technology is in the documents below.  

UPDATE Acute Surface Water Treatment Rule Violations

If your PWS treats surface water or groundwater under the influence (GUI), and an acute violation occurs at the PWS as listed on  Table 11.1 Acute Violations Requiring 24-hour PN, as soon as possible but no later than 24 hours after becoming aware of the violation, the PWS is required to:

  • Complete the Surface Water Treatment Violation Report Form (TCEQ-10449) according to Instructions and email to SWTR@tceq.texas.gov, mark the email as urgent. If you need assistance with treatment include the request in the email.
    • Submitting the form and associated data will help the SWTR program determine if this is an acute violation, if a BWN is required, and if additional assistance is needed.
  • Notify customers using the mandatory boil water notice language for a SWTR Violation under the Boil Water Notice section at TCEQ Public Notice Language for Drinking Water Compliance. Email a copy of the public notice and completed certificate of delivery to PWSBWN@tceq.texas.gov.
    • If for any reason you cannot consult with us within 24 hours of the incident, you must issue a boil water notice. The PWS does not need TCEQ approval to notify customers about a BWN.

If you need assistance or have questions about acute violations or this process, contact the Surface Water Treatment Rule program at 512-239-4691 or SWTR@tceq.texas.gov.

Other Useful Forms and Information

Filter Reports for Individual Filters Instructions and forms for submitting required information to TCEQ when a filter begins showing signs it is performing below required operational standards. The three types of reports are Filter Profile Report (FPR), Filter Assessment Report (FAR), and Comprehensive Performance Evaluation (CPE).

Operating a Surface Water Treatment Plant Information about requirements that apply to surface water treatment systems and purchase water systems that receive untreated surface water.

What to do in a Water Crisis Find out when a boil water notice is required to be sent to customers, where and how to provide the notice, and when they may be lifted or rescinded at . 

Assistance and Helpful Links

Texas Optimization Program (TOP) provide technical assistance to PWSs struggling with conventional and/or innovative treatment technologies and distribution system issues. The TOP Program also trains PWS personnel, training providers, and TCEQ staff.

TCEQ's Drinking Water Watch holds contact information, sample sites, sample results, violations, and public notice due dates and is open to the public. 

Mandatory public notice language for all Surface Water Treatment Rule violations can be found at Public Notice Language for Drinking Water Compliance.

TCEQ's Financial, Managerial, and Technical (FMT) Assistance program offers free financial, managerial, and technical assistance to help public water and wastewater systems comply with regulations.

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